The School Day
SCHOOL OFFICE OPENING TIMES
ELMLEA INFANT SCHOOL OFFICE – 8:30am – 3:15pm
Please note the Infant School entrance is closed during the school day. We have made this decision for safeguarding reasons as anyone coming through the Infant gate then has access to our whole site.
Therefore, after 9:30am any infant child leaving or returning from any appointments should use the Junior School Office entrance, accessed via The Dell.
Please advise school by email or if very short notice by phone of your intention to collect your child and the reason for doing so. This allows us to have your child ready for you. Please telephone the Infant School Office on 0117 377 2352 or email on email@example.com
Collection for sick infant children will continue to be from the Infant Gate.
Please note that the Office is NOT able to accept forgotten items, so please get into the routine of ensuring your child has everything they need when they arrive at school each morning.
ELMLEA JUNIOR SCHOOL OFFICE is open from 8:30am – 4.00pm every day
Collecting children during the school day from the Junior School.
Please advise school by email or if very short notice by telephone of your intention to collect your child and the reason for doing so. This allows us to have your child ready for you. When you arrive at the school gate please telephone the Junior School Office on 0117 377 2266 to advise us that you are on site and we will bring your child out to you in the car park.
Returning children to school during the school day.
Please bring your child to the Junior School Office when you return to school.
If you have any paperwork that needs returned to school, please drop into the Junior School Office.
For any other queries it is best to email the Junior School Office on firstname.lastname@example.org
Contacting the school office Please continue to use email as the main form of communication with the office and if essential please do not come to the school office until after 9.30am as office staff complete all safeguarding checks regarding child absence prior to this time.
OUT OF HOURS CLUBS
A morning Breakfast Club run by ELASC and is held in the Elmlea Infant School building every term time day from 8am to 8.50am. The club is run in accordance with the National Childcare Standards as laid down by the Government. ELASC provides Ofsted registered childcare in a safe and happy environment, where children can relax before the school day, affording peace of mind to working parents. It holds membership with local organisations such as BAND who monitor and support such provisions. One session includes breakfast with a choice of items such as cereal, toast, yoghurts and a drink.
ELASC Contact details: Lizzy or Chris: 07870 366315 or via email: email@example.com
AFTER SCHOOL CLUBS
We currently have two main after school providers which are ELASC and Shine.
An After-School Club run by ELASC is held at Northcote Scout Hall, Great Brockeridge, Westbury on Trym, Bristol BS9 3TY and is run every term time day from 3.15-5.45pm. Children attending the ELASC After School Club are collected by the Club Supervisors from outside their classrooms and walked to the Scout Hall.
Please contact the ELASC Club Manager for the cost of sessions. Childcare vouchers are accepted for both Breakfast and After School Club sessions.
Places in both the Breakfast and After School Club are limited, parents/carers are advised to make early contact with the ELASC club manager to discuss/book places.
Shine Wraparound Care – A leading provider of high quality, Ofsted registered childcare in the south-west. Choose from our wide range of affordable creative and sporting activities during term times and holidays. Benefit from our flexible hours and option to pay by childcare vouchers.
Elmlea are delighted that Shine run a programme of after school activities every day on site at school. For those parents whose children would like to take part in a club after school, or need childcare, clubs run from 3.15pm until 4.30pm and then for anyone who needs to stay onsite at school until 5.50pm, there is Snack & Chill running straight after, where there are some quieter activities and a snack served in the school Hall.
Please see the full list of clubs and more information at:
Elmlea Infants School | Shine (myshine.co.uk)
Elmlea Junior School | Shine (myshine.co.uk)
Shine are well known in the local community as a provider of sports and childcare. They are Ofsted registered, accept childcare vouchers and staff are all DBS checked and first aid trained.
JUNIOR SCHOOL EXTRA-CURRICULAR CLUBS
We usually offer an extensive range of after school clubs, either run by our teaching staff or outside agencies. A wish list is sent home before the start of each academic year. Start and finish times vary and you will be advised when a place is confirmed but in general the clubs usually finish by 4.15pm.
THE SCHOOL DAY
Our school day starts promptly at 8.50am when the bell is rung.
Please aim for your child to be in the school playground between 8.40 and 8.50am.
Children who arrive after the start of the school day are marked as late in the attendance register and need to come in through the Junior School building and report to the School Office.
Any children who are not collected by 3.25pm will be taken to the school office and parents/carers contacted.
In the mornings for drop off: please enter through the main infant pedestrian gate or the main junior gate and exit via the top junior gate onto the lane or via the Infant pedestrian gate.
In the afternoons please enter through the top junior gate from the lane or via the Infant pedestrian gate and exit via the main junior gate or Infant pedestrian gate.
Older siblings can wait outside their classrooms or if Yr2’s in the waiting zone of the new playground if being dropped earlier (previously the infant staff car park).
School Day – Timings
As of 7 March 2022, start and finish times have changed back to pre-Covid timings for both the Infant and the Junior Schools.
Start of School 8:50am
End of School 3:15pm
If your child is absent for any reason, a message should be left on the school answerphone by 9.15am. Please call each day of absence. On the child’s return, an explanatory note or e-mail should be forwarded to the school office.
Elmlea Infant School Absence Line 0117 3772352 press button 1
(Please note that this is an answerphone. All absences should be reported on this number each day your child is unwell)
Elmlea Junior School Absence Line 0117 3772266 press button 2
(Please note that this is an answerphone. All absences should be reported on this number each day your child is unwell)
ATTENDANCE AND PLANNED ABSENCES
It is the aim of Elmlea Schools’ Trust that pupils should enjoy learning, experience success and realise their full potential. The aim of our Pupil Attendance Policy is to reflect this and recognises that regular attendance has a positive effect on the motivation and attainment of pupils. Any absence affects the pattern of a child’s schooling and regular absence may seriously affect their learning. The Department for Education (DfE) defines a pupil as ‘persistent absentee’ when they miss 10% or more schooling across the school year, for whatever reason.
Our trust aims to meet its obligations with regard to school attendance by promoting good attendance; ensuring every pupil has access to the full-time education to which they are entitled and acting early to address patterns of absence.
Our policy sets out our Trust’s position on attendance and details the procedures that all parents must follow to report their Childs’ absence from school.
It is vital that children develop regular attendance habits at an early age. Therefore, the Elmlea Schools’ Trust will encourage parents of all children including reception children, who are not yet compulsory school age, to send their children to every session that is available to them. If the child is unable to attend school for any reason, the parent should inform the school of the reason on the first day of absence.
We want our pupils to attend school every day unless they are really not well enough to. We believe that children who attend school regularly are more likely to feel settled in school, maintain friendships, keep up with their learning and gain the greatest benefit from their education. We want all our pupils to enjoy school, grow up to become emotionally resilient, confident and competent adults who are able to realise their full potential. Regular attendance and punctuality is essential in the workplace and children who are used to attending school on time, and on every occasion unless they are too unwell to attend, will be better prepared for the attendance expectations in the workplace.
The parent application form for Leave of Absence during Term Time can be downloaded using the link below . This should be completed for any planned absence (with the exception of medical appointments or secondary school visits) and submitted to the School Office at least 3 weeks in advance and you will be informed whether or not it has been authorised. Full details of pupil attendance and procedures can be found in our Trust Pupil Attendance Policy. Please note we cannot authorise term time absence for holidays except in exceptional circumstances such as families who are part of the armed forces etc.
It is very important that your children are in school every day. We take school attendance very seriously and have a team of people in school who monitor your child’s school attendance and, where needed, we also have the support of the educational welfare team from Bristol. Please see the below School attendance leaflet for more information.
COVID RISK ASSESSMENTS
GETTING TO AND FROM SCHOOL
We are fortunate to have an extensive school site and wonderful facilities for children to enjoy and make use of during the school day. The following arrangements are in place to make sure that our school environment is as safe and secure as reasonably practicable for ALL the children in school. We appreciate your understanding and cooperation with these principles.
VOLUNTARY ONE WAY SYSTEM
To make life easier and safer for you and your child, we operate a voluntary one-way system in the roads around the school to reduce traffic congestion.
We ask drivers to respect our one way system between:
8.30 – 9.00am and 3.00 – 3.30pm.
UP BRAINSFIELD (FROM REEDLEY ROAD TO THE DELL)
ALONG THE DELL AND ELMLEA AVENUE FROM BRAINSFIELD TOWARDS PARRY’S LANE AND NOT THE OTHER DIRECTION.
A reminder that it is not only illegal to park or to stop and drop off children on the yellow zig zags and double yellow lines, but also endangers those children crossing the road at the school entrance.
STAFF CAR PARK
Access to the car park is restricted for safety. Parents are not permitted to drive into the car park or the driveway at any time.
BICYCLES, SCOOTERS AND SKATEBOARDS
Bicycles, scooters and skateboards are not to be ridden in the school grounds, including the driveway. Please make sure they are locked in the shelters and are clearly labelled with your child’s name. Scooters, bicycles and skateboards are left at the owner’s risk.
PEDESTRIAN ACCESS (DURING COVID PANDEMIC PLEASE REFER TO REVISED SCHOOL DAY ARRANGEMENTS)
To enable easier access at school drop off and collection times, an additional pedestrian access gate is opened by the junior school building. This is known as the “Top Gate” and is adjacent to the school house. This gate is open from 8.30am to 9.15am and from 3.00pm to 3.45pm (later if there is an after school club requirement).
When the top gate is open, the junior car park is closed. However, please always stick to this path around the car park and never cut across the car park. Pedestrians should always stick to the pathways, tempting as it may be to take a short cut!
Outside of the top gate opening times, pedestrian access is through the main junior pedestrian gate only and all visitors to both the Infant and Junior Schools must report to the junior school office.
DROP OFF AND COLLECTION ARRANGEMENTS (DURING COVID PANDEMIC PLEASE REFER TO REVISED SCHOOL DAY ARRANGEMENTS)
In the mornings, when the bell is rung at 8.50am, pupils in Years 3, 4 and 5 line up outside their classroom doors. Year 6 pupils are collected from outside the Playground Doors, by their teachers. At the end of the school day, pupils leave the school building in the same way.
Parents/carers are requested to stay outside the class and not to enter the building in order to minimise disruption at these busy times. For health and safety reasons, all access into school by adults must be through the School Office, so that we can keep track of who is in the building.
If parents/carers wish to speak with the class teacher, unless it is a quick message, it would be appreciated if they arranged an after school meeting either directly with the teacher or via the School Office.
The Copse, Adventure Trail and Quad (except for organised clubs) are strictly out of bounds before and after school. Parents/carers are requested to ensure their children do not use these areas.
However, a ball is provided by the school for Junior school children to play in the Junior Quad from 8.40am.
At Elmlea children can choose to eat either a school dinner or a packed lunch.
The Provider for both the Infant and Junior schools is Aspens. A nutritionally, well balanced hot meal, vegetarian dish or salad bar with filled wrap or jacket potato is available daily. Aspens can also provide meals if children have an intolerance, an allergy, or require an alternative choice due to religious beliefs.
Parents use an online cashless system to pay Aspens securely via Paypal and order their child’s preferred menu choice in advance – these can be ordered as far as the loaded menus on the system allows (subject to payment to cover the cost, please note children registered to receive Free School Meals also use the system). If your child is absent from school, please note it is the parent’s responsibility to cancel the meal online by 8.30am on the day at the latest to avoid being charged.
Details of the portal including access and password arrangements are provided to all new children.
To log in to pay and/or order your Aspens meal, please click here
We are a nut free in both schools due to a number of children who suffer with serious allergies, please do not include any products in lunch boxes or snacks containing nuts, including peanut butter, Nutella or cereal bars. No sweets or fizzy drinks.
Parents should notify the school in writing of any food allergies and also complete the relevant catering company form.
BREAK TIME SNACK
Please only supply fresh fruit as a break time snack and avoid fruit snacks that are high in sugar.
INFANT SCHOOL FRUIT SNACK
Daily fresh fruit is provided to all school in the Infant School, this is provided through a government scheme.
INFANT SCHOOL MILK – RECEPTION CHILDREN
Reception children up to the date of their 5th birthday are entitled to receive daily free milk. After their fifth birthday, if parents/carers wish their child to continue having milk on a daily basis they will need to deal directly with the dairy by setting up an account with them. Once they have you registered, and a payment has been made they will then email us to let us know that your child is having milk. They do this on a weekly basis each Monday. We will then let the class teacher know your child should be having milk.
Here is the link for the dairy – if you scroll quite a long way down you will see a link for school milk. You will need to set up your own account and should be able to book everything through there. https://smsdairy.co.uk/
Children should have a named water bottle in school every day.
Eligibility for Free School Meals
Are You Entitled to Free School Meals?
Some children are entitled to free school meals, this may be because as a family you are claiming various government grants e.g. income support, job seekers allowance, child tax credit.
At Elmlea Infant School your child will be offered an infant free school meal that all children in England are eligible to receive in Reception, Year 1 and 2. If you think your child may be eligible for ongoing free school meals please check the information provided in the link below. It is important that you claim for free meals, not only for you, but also for the school as our funding increases if our number of free school meals rises. The school may also be able to get additional funding (called Pupil Premium) which it can use to support your child’s education. The knowledge of this entitlement is treated as confidential. If you have any doubts about this, the school needs your permission in order to apply for Pupil Premium, so please contact the school office and you will be advised and guided through the application process.
If you would like to find out about Free School Meals, please click here.
FREE SCHOOL MEALS APPLICATION Free school meals and the pupil premium – bristol.gov.uk
Every child registered for Free School Meals and Pupil Premium generates valuable income for the school. If you have any questions or would like to know more about Pupil Premium funding and how it is being used to benefit your child at Elmlea Infant or Elmlea Junior School, please speak to Lorraine Wright, Executive Headteacher.
MEDICAL INFORMATION and MEDICATION
Only prescribed medicine is allowed in school. Non-prescribed medicine is not allowed. Please do not send your child into school with any medication to take themselves.
For all medication held in school the School Office must have either
TEMPORARY PRESCRIBED MEDICINES
Prescribed medicine requiring three doses a day or less must be administered by parents at home. In exceptional circumstances, prescribed medicines that need to be taken four times per day, one dose can be administered, by trained staff. Your request must be supported with a completed ‘Administration of Temporary Medication’ form.
REGULAR PRESCRIBED MEDICATION
To develop their independence and life skills, children should carry their own asthma inhalers or at least have them nearby in the classroom, either in their school tray or PE bag. Named Epi-pens are kept in the classroom. A spare epi-pen must be provided to be stored in the School Office medical cupboard in case of emergency and to be taken on trips. The School has several Asthma Emergency kits which are stored in the Office and are taken on trips. It is the responsibility of parents/carers to ensure medication is named and kept up to date. All medication, including inhalers, must be labelled with the ‘prescription label’, in the box ensuring that the manufacturer’s leaflet is enclosed. (The pharmacist will label the inhaler, rather than the box if asked.)
If your child has asthma, the school needs a copy of the latest asthma plan provided at their annual review appointment. This document needs to be signed by your Doctor or Nurse.
Link to our policy and procedure for supporting pupils at school with medical needs
First day of 2022/2023 academic year – Monday 5th September
2022 to 2023 ACADEMIC YEAR TERM AND INSET DATES
- Term 1 Thursday 1st September 2022 to Friday 21st October 2022
- INSET DAYS Thursday 1st and Friday 2nd September (Children return to school Monday 5th September)
- Term 2 Monday 31st October 2022 to Friday 16th December 2022
- INSET DAY Monday 31st October
- Term 3 Tuesday 3rd January 2023 to Friday 10th February 2023
- INSET DAY Tuesday 3rd January
- Term 4 Monday 20th February 2023 to Friday 31st March 2023
- INSET DAY Monday 20th March
- Term 5 Monday 17th April 2023 to Friday 26th May 2023
- Term 6 Monday 5th June 2023 to Friday 21st July 2023
- INSET DAY Friday 23rd June
2023 to 2024 ACADEMIC YEAR TERM AND INSET DATES
- Term 1 Friday 1st September to Friday 20th October 2023
- INSET DAYS Friday 1st and Monday 4th September (Children return to school Tuesday 5th September)
- Term 2: Monday 30th October to Friday 15th December 2023
- INSET DAY Monday 30th October (First day of Term Tuesday 31st October)
- Term 3: Tuesday 2nd January to Friday 9th February 2024
- INSET DAY Tuesday 2nd January (First day of Term Wednesday 3rd January)
- Term 4: Monday 19th February to Thursday 28th March 2024
- INSET DAY Monday 18th March
- Term 5: Monday 15th April to Friday 24th May 2024
- May Bank Holiday Monday 6th May
- Term 6: Monday 3rd June to Tuesday 23rd July 2024
- INSET DAY Friday 21st June
- Last Day of Term Tuesday 23rd July
School uniform projects a smart image and avoids competitive dressing. Children representing the schools at concerts, or on school trips are expected to be in school uniform.
Boys and Girls
Pale blue polo shirt *
Royal Blue sweatshirt, jumper or cardigan *
Grey trousers or shorts
Grey skirt or pinafore (knee length)
Blue and white check summer dress
Plain white, black, blue or grey socks (long or short). Grey tights for girls.
Hijab (if worn) in royal blue
INFANT SCHOOL SHOES
Sensible school shoes (black or navy) – no laces please
Sensible sandals (black, navy, brown or white)
JUNIOR SCHOOL SHOES
Supportive School shoes that your child is able to run in safely – black, lace up, or with a cross bar, buckle or Velcro (Not ballet style pump shoes). Sandals in navy, white or black may be worn in summer (with socks)
Please note: For safety reasons shoes with high heels or platform soles should not be worn.
Jeans, cords and trainers are NOT acceptable school wear.
*Uniform with the school logo is available from:
Monkhouse Schoolwear Specialists Tel 0117 9620011
Order online : Elmlea School (monkhouse.com)
Other items available from the Uniform provider that are optional:
• PE Bag
• Book Bag
• Legionnaires Cap
Please ensure that ALL school clothing is clearly labelled with your child’s name. Any unnamed lost property will be offered for re-sale by the PTA or taken to local charity shops at the end of each term.
PE Kit and other information
Please ensure your child is wearing their PE kits on their PE day to school in Year 2 – Year 6. They do not need to bring school uniform as they are not getting changed in school. In Reception and Year 1 getting changed in and out of their PE kits is a skill that still needs practice so will remain.
From September if your child is wearing jogging bottoms or leggings into school or an additional plain PE hoodie/sweatshirt please ensure they are navy or royal blue ( Elmlea blue is a preference but we know they are hard to find but navy is everywhere) We have been very relaxed this year about the colour of joggers/leggings and PE sweatshirts but going forward, please ensure your child is ready for PE in the PE uniform.
INFANT SCHOOL INFORMATION
PE – Infant School boys and girls
Royal blue PE Shorts (available from the school uniform supplier)
Black slip-on plimsolls (Velcro please!)
The pale blue polo shirt is worn as part of the everyday uniform AND for P.E. Hopefully this eliminates the need for lengthy changing times involving shirt/blouse buttons.
N.B. During the summer months, when girls are wearing summer dresses, the will need to keep a pale blue polo shirt in their kitbags for P.E. lessons
P.E. Kitbags containing slip-on plimsolls and royal blue shorts are kept on your child’s cloakroom peg. Kitbags will be sent home at the end of each term to allow for washing and checking that plimsolls still fit! Please check plimsolls regularly.
Remember, children will be undressing and dressing themselves, so make fastenings as easy as possible to manage.
Reading Book Bag (available with school logo from the school uniform supplier)
Drawstring PE Kit Bag (available with school logo from the school uniform supplier)
All children require a P.E. kit bag large enough to hold their clothes, shoes and painting overall
For art and craft – A long sleeved painting overall. This item is essential – children use it every day
A named water bottle
Royal Blue fleece jacket * (available from the school uniform supplier).
Waterproof fleece jacket and windcheater in a bag, sun hat, winter hat and mittens All items of clothing and bags must be clearly marked with your child’s name. Unnamed lost property is displayed at the end of each term and unclaimed items are donated to charity shops.
Infant cloakroom space is very limited. We ask that children do not bring back-packs or holdalls to school. The reading book bag is sufficient for carrying daily book needs to school and is stored in the children’s drawers.
JUNIOR SCHOOL PE KIT INFORMATION
Royal blue shorts*
Royal blue jogging trousers*
Elmlea Junior School PE T-shirt
Indoor P.E. is done in bare feet and white trainers (not daps) are required for outdoor games. Please note that black daps are not suitable for Junior School outside games sessions as they do not offer adequate support).
SWIMMING KIT (YEAR 3)
One piece swimming costume for girls and lightweight trunks for boys (not heavy cotton shorts)
No extreme haircuts (including shaved, undercuts or dyed hair) are allowed. Hair that is longer than shoulder length is to be tied back. Simple hair bands in school colours may be worn. Long hair must be tied back for P.E./Games lessons.
Watches and simple silver/gold stud earrings are allowed for pierced ears. No other jewellery or nail varnish is allowed. On days when your child has P.E., the stud earrings should be removed and kept at home.
Children who wear glasses must have a special safety sports strap in the P.E. bag to be worn for all physical activities.